{"id":116,"date":"2020-02-04T15:19:45","date_gmt":"2020-02-04T15:19:45","guid":{"rendered":"https:\/\/offices-test.csilverman.com\/accounting\/?page_id=116"},"modified":"2026-11-05T16:37:43","modified_gmt":"2026-11-05T16:37:43","slug":"forms","status":"publish","type":"page","link":"https:\/\/offices.vassar.edu\/accounting\/forms\/","title":{"rendered":"Forms and Documents"},"content":{"rendered":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<h2 id=\"general-accounting\" class=\"wp-block-heading\">General Accounting<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">See also,&nbsp;<a href=\"\/accounting\/faqs\/general-accounting-faq\/\" data-type=\"URL\" data-id=\"\/accounting\/faqs\/general-accounting-faq\/\">General Accounting FAQ<\/a>&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/create-journal-entry.pdf\">Journal Entry Instructions<\/a><\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/vcash-request-form1.xls\">VCash Request Form<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/vprint-request-form.xls\">VPrint Request Form<\/a> <\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/vcash-request-form-over-12-lines1.xls\">VCash Request Form Over 12 Lines<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"\/accounting\/forms\/expense-accounts\/\">Workday Worktags<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Create-a-Request.pdf\" data-type=\"URL\" data-id=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Create-a-Request.pdf\">Create Request Aide<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Job-Aide-Workday-Transaction-Change-Request.pdf\" data-type=\"URL\" data-id=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Job-Aide-Workday-Transaction-Change-Request.pdf\">Transaction Change Request Job Aide<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Job-Aide-Worktag-Access-and-Role-Request.pdf\" data-type=\"URL\" data-id=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Job-Aide-Worktag-Access-and-Role-Request.pdf\">Workday Worktag Access Request Job Aide<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Job-Aide-New-Worktag-Request.pdf\" data-type=\"URL\" data-id=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Job-Aide-New-Worktag-Request.pdf\">New Workday Worktag Request Job Aide<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Job-Aide-Worktag-Change-Request.pdf\" data-type=\"URL\" data-id=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/04\/Job-Aide-Worktag-Change-Request.pdf\">Workday Worktag Change Request Job Aide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/06\/How-to-Request-a-Computer-Loan-Employee.pdf\" data-type=\"attachment\" data-id=\"534\">Computer Loan Request Job Aide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/06\/Computer-Loan-Terms-and-Conditions.pdf\" data-type=\"attachment\" data-id=\"533\">Computer Loan Terms and Conditions<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2026\/09\/Job-Aid-Tax-Exempt-Request.pdf\" data-type=\"attachment\" data-id=\"760\">Create Tax Exempt Request<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 id=\"accounts-payable\" class=\"wp-block-heading\">Accounts Payable<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2021\/06\/vassar-ap-ach-authorization-form-06-03-21.pdf\">Direct Deposit Authorization Form<\/a>\n<ul class=\"wp-block-list\">\n<li>to enable Digital Signature, open with Adobe<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/travel-expense-workflow.pdf\">Workday Travel Expense Workflow<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/creating-an-expense-report.pdf\">Workday Travel Expense Instruction<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/entering-expenses-in-the-workday-mobile-app.pdf\">Workday Travel Expense Report Instructions (for Workday Mobile App)<\/a> <\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/missing-receipt-affidavit.pdf\">Missing Receipt Affidavit<\/a>\n<ul class=\"wp-block-list\">\n<li>Attached on Expense Reports or P-Card Verification lines in Workday when a receipt is missing<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/W9-fillable.pdf\">W-9<\/a>\n<ul class=\"wp-block-list\">\n<li>to enable Digital Signature, open with Adobe<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/vassar-college-substitute-W-9-form.pdf\">Substitute W-9 Form<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/creating-a-supplier-invoice-request.pdf\">Create Supplier Invoice Request<\/a>&nbsp;(Use for Direct Payment and Wire Transfer)&nbsp;<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/02\/create-expense-report-for-purchasing-reimbursement.pdf\">Requestion Reimbursement for Out-of-Pocket Non-Travel Purchase Expense<\/a>&nbsp;<\/li>\n<\/ul>\n\n\n<div class=\"lazyblock-note-Z1X2SPB wp-block-lazyblock-note\"><div class=\"module module--box module--note note--important\">\n        <h2 class=\"module__title\">\u26a0\ufe0f Important note<\/h2>\n        <div class=\"module__content\">\n    \n        <div class=\"module__text deadlines__date\">As of February 1, 2026, all new suppliers will be onboarded through the Workday Strategic Sourcing Onboarding platform. Suppliers must be invited by a Vassar representative using the New Supplier Request Intake form available in Workday. A job aid outlining the new process is available in Workday Help articles or by clicking the <a href=\"https:\/\/www.myworkday.com\/vassar\/email-universal\/inst\/25755$284\/rel-task\/2998$40834.htmld\">New Supplier Request job aid<\/a>.<\/div>\n        <\/div>\n    \n    <\/div><\/div>\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/supplier-registration-instructions-12-23-20.pdf\">Supplier Registration Site Instructions<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1Dk-YDv_ZSDr1wvhOy6bPsnws_l0MC-Jz\/view?usp=sharing\">Departments - How to Request a New Supplier<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/16e9PQeZOtw9dPxK4cr7aYVZrYEzV4MRG\/view?usp=drive_link\">Suppliers - Instructions for Logging into WSS for the First Time<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/10xOwrhMVkC7_iOvUgkZ8f15cS1LN0sZt\/view?usp=sharing\">Suppliers - Onboarding Instructions<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/drive.google.com\/file\/d\/1haevO4c_6BigmMH0s0NuJLnEGffdZQpl\/view?usp=sharing\">Suppliers - Portal Access (view invoices, PO\u2019s, payments &amp; communication)<\/a><\/li>\n\n\n\n<li>JP Morgan Digital Pay\n<ul class=\"wp-block-list\">\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/09\/Requisition-Instructions.pdf\">Requisition Instructions<\/a><\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2020\/09\/Template-Instructions.pdf\">Template Instructions<\/a><\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2021\/05\/Template-Digital-Pay.xls\">Template<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2024\/04\/Receipt-of-Payment-Instructions.pdf\" data-type=\"URL\" data-id=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2024\/04\/Receipt-of-Payment-Instructions.pdf\">Receipt of Payment Instructions<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2023\/01\/ap-wire-authorization-form-for-wd-01.27.23-1.pdf\">AP Wire Authorization Form<\/a>\n<ul class=\"wp-block-list\">\n<li>to enable Digital Signature, open with Adobe<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/directions-for-digital-signature.pdf\">Directions for Digital Signature<\/a><\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/vassar-college-purchasing-terms-and-conditions.pdf\">Vassar College Procurement Terms and Conditions<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">See also,&nbsp;<a href=\"\/accounting\/faqs\/accounts-payable-faq\/\" data-type=\"URL\" data-id=\"\/accounting\/faqs\/accounts-payable-faq\/\">Accounts Payable FAQ<\/a><\/p>\n\n\n\n<h2 id=\"payroll\" class=\"wp-block-heading\">Payroll<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">See also,&nbsp;<a href=\"\/accounting\/faqs\/payroll-faq\/\" data-type=\"URL\" data-id=\"\/accounting\/faqs\/payroll-faq\/\">Payroll FAQ<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2025\/01\/2026-Pay-Schedule-All-Pay-Groups-rev-4.26.pdf\" data-type=\"attachment\" data-id=\"664\">2026 Payroll Calender - All Pay Groups<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2025\/01\/2026-Campus-Safety-Pay-Schedule-1.pdf\" data-type=\"attachment\" data-id=\"662\">2026 Payroll Calender - Campus Safety<\/a><\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/2026-FLSA-Pay-Schedule.pdf\">2026 Payroll Calendar - FLSA<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/2026-Service-Pay-Schedule.pdf\">2026 Payroll Calendar - Service Pay<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/2026-Staff-Pay-Schedule.pdf\">2026 Payroll Calendar - Staff <\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/2026-Student-Pay-Schedule.pdf\">2026 Payroll Calendar - Student<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2026\/08\/2026-2027-FacultyAdmin-Rev-8.27.2026.pdf\" data-type=\"attachment\" data-id=\"754\">2026\/2027 Payroll Calendar - Faculty Admin Pay Schedule<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/2026-Form-W-4.pdf\">Form W-4 (2026) Federal Employee's Withholding Allowance Certificate<\/a>&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2021\/01\/2026-NY-IT-2104-Form.pdf\">Form IT-2104 (2026) NYS Employee's Withholding Allowance Certificate<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2021\/03\/create-requests.pdf\">Salary Advance Request Form Instructions&nbsp;<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/forms.gle\/k1BT5ywLA8cFKwso6\" data-type=\"URL\" data-id=\"https:\/\/forms.gle\/k1BT5ywLA8cFKwso6\">Payroll Accounting Adjustment&nbsp;Request Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/forms.gle\/J4oJMeqxGhEDENnQA\">Lost Check Affidavit\/Reissue Request Form<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/forms.gle\/yB6hxskrrp4Kp5ty6\">W2 Copy Request Form<\/a><\/li>\n<\/ul>\n\n\n\n<h2 id=\"accounts-receivable\" class=\"wp-block-heading\">Accounts Receivable<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2021\/12\/Record-Cash-Sale-Departments.pdf\">Record Cash Sale for Vassar Business<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2022\/08\/Job-Aide-Record-Cash-Sale-for-Employee-Personal.pdf\">Record Cash Sale for Employee\/Personal<\/a><\/li>\n\n\n\n<li><a href=\"http:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2021\/12\/Record-and-Apply-Supplier-Refunds-2-2.pdf\">Record Cash Sale for Supplier Refund<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2023\/04\/Cash-Count-Sheet.xls\" data-type=\"attachment\" data-id=\"563\">Cash Count Sheet<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/offices.vassar.edu\/accounting\/wp-content\/uploads\/sites\/5\/2026\/07\/Job-Aid-Create-Customer-Invoice-Request.pdf\">Create Customer Invoice Request<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>General Accounting See also,&nbsp;General Accounting FAQ&nbsp; Journal Entry Instructions VCash Request Form&nbsp; VPrint Request Form VCash Request Form Over 12 Lines&nbsp; Workday Worktags Create Request Aide Transaction Change Request Job Aide Workday Worktag Access Request Job Aide New Workday Worktag Request Job Aide Workday Worktag Change Request Job Aide Computer Loan Request Job Aide Computer [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":446,"parent":0,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-116","page","type-page","status-publish","has-post-thumbnail","hentry"],"_links":{"self":[{"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/pages\/116","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/comments?post=116"}],"version-history":[{"count":102,"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/pages\/116\/revisions"}],"predecessor-version":[{"id":774,"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/pages\/116\/revisions\/774"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/media\/446"}],"wp:attachment":[{"href":"https:\/\/offices.vassar.edu\/accounting\/wp-json\/wp\/v2\/media?parent=116"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}