{"id":26,"date":"2025-04-16T14:02:37","date_gmt":"2025-04-16T14:02:37","guid":{"rendered":"https:\/\/offices.vassar.edu\/data-governance\/?page_id=26"},"modified":"2025-08-13T01:30:13","modified_gmt":"2025-08-13T01:30:13","slug":"data-lifecycle-management","status":"publish","type":"page","link":"https:\/\/offices.vassar.edu\/data-governance\/data-management\/data-lifecycle-management\/","title":{"rendered":"Data Lifecycle Management"},"content":{"rendered":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<p class=\"wp-block-paragraph\">Data Lifecycle Management (DLM) is a critical process that ensures data is handled effectively from its creation to its eventual deletion. Given the diverse and sensitive nature of data within Vassar College, a robust DLM strategy is essential.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Vassar generates vast amounts of data, including:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Student Data:<\/strong> Admission, enrollment, academic records, financial aid, and personal information<\/li>\n\n\n\n<li><strong>Faculty and Staff Data: <\/strong>Employment records, research data, and administrative information<\/li>\n\n\n\n<li><strong>Financial Data:<\/strong> Tuition payments, donations, and institutional budgets<\/li>\n\n\n\n<li><strong>Alumni Data: <\/strong>Contact information, donation history, and engagement records&nbsp;<\/li>\n<\/ul>\n\n\n\n<div style=\"height:57px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Managing Data Through Distinct Stages<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Data Creation\/Collection<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">This stage involves the initial gathering of data from various sources, such as student applications, online forms, and financial transactions.\u00a0\u00a0\u00a0<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It's crucial to establish clear guidelines for data collection, ensuring accuracy, completeness, and compliance with privacy regulations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Data Storage<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Data must be stored securely and efficiently, considering factors like data sensitivity, accessibility, and retention requirements.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Vassar is committed to providing appropriate data storage solutions, such as databases, cloud storage, and data warehouses, with robust security measures to protect College data.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Data Use\/Processing<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">This stage involves using data for various purposes, such as academic research, student advising, financial reporting, and administrative operations.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It's essential to ensure that data is used ethically and in accordance with privacy policies and regulations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Data Maintenance<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Data must be regularly updated, validated, and cleaned to maintain its accuracy and integrity.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This stage involves tasks like data quality checks and data cleansing.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Data Sharing\/Distribution<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Data may need to be shared with authorized individuals or organizations, such as researchers, government agencies, or accreditation bodies.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">It's crucial to establish secure data sharing protocols and ensure compliance with data privacy regulations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Data Archiving<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Data that is no longer actively used but needs to be retained for compliance or historical purposes should be archived.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Archiving involves storing data in a secure and accessible manner, with appropriate retention policies.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Data Destruction\/Deletion<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Data that is no longer needed should be securely deleted to minimize the risk of data breaches and ensure compliance with data retention policies.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Secure data destruction methods should be used to prevent data recovery.&nbsp;&nbsp;&nbsp;<\/p>\n\n\n\n<div style=\"height:57px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Data Lifecycle Management (DLM) is a critical process that ensures data is handled effectively from its creation to its eventual deletion. Given the diverse and sensitive nature of data within Vassar College, a robust DLM strategy is essential. Vassar generates vast amounts of data, including: Student Data: Admission, enrollment, academic records, financial aid, and personal [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":22,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-26","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/pages\/26","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/comments?post=26"}],"version-history":[{"count":7,"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/pages\/26\/revisions"}],"predecessor-version":[{"id":180,"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/pages\/26\/revisions\/180"}],"up":[{"embeddable":true,"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/pages\/22"}],"wp:attachment":[{"href":"https:\/\/offices.vassar.edu\/data-governance\/wp-json\/wp\/v2\/media?parent=26"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}