Vassar to launch Workday system for all employee human resources uses on March 20, training sessions and materials now available

Vassar will begin using Workday as its information management system for payroll, benefits, and other human resources (HR) purposes on March 20, 2017. Workday will replace the current Banner system for HR, as well as the use by some employees of paper forms to complete timesheets and request time off.

Vassar employees will use Workday for different tasks depending upon their different jobs. Employee training on Workday will therefore be in a small group of people who share a similar job role or who are members of the same union.

Training sessions will be held during business hours so employees will be able to use paid time to attend. Schedules will be posted in departments and offices, and in the Training Schedule section of the Workday project website. Employees should use the website to sign up for training, or talk to their supervisor about which session to attend.

At the Vassar’s Workday project site you can find guide sheets to read and print out in the Training Materials section. Handouts will also be provided at training sessions. Questions about Workday can be emailed to workday@vassar.edu

Based upon Vassar employee groups, here’s an outline of important upcoming dates connected to the college’s launch of Workday:

Staff

As of March 20 use Workday for:

• Time entry
• Requesting vacation and personal time
• Benefits information and changes
• Approving timesheets from student workers

Service including Safety & Security Officers

As of March 27 use Workday for:

• Time entry
• Requesting vacation and personal time
• Benefits information and changes

Administrators

As of March 20 begin using Workday for:

• Approving timesheets from Staff employees and student workers, as well as approving Staff requests for vacation and personal time

As of March 27 begin using Workday for:

• Approving timesheets from Service employees, as well as their requests for vacation and personal time

As of April 1 begin using Workday for:

• Requesting vacation and personal time off
• Benefits information and changes

Faculty

As of March 20 begin using Workday for:

• Approving timesheets from Staff employees and student workers

As of April 1 begin using Workday for:

• Benefits information and changes

Students

As of March 20 use Workday for:

• Time entry