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The faculty and chairs of departments should take notice of several administrative dates during the academic year.  Included are due dates for annual reports, leave reports, materials for extension, review, reappointment, and promotion.  All reviews require a series of materials be delivered to the Dean of the Faculty, Department Chair, or committees. The Faculty Handbook details the appropriate information due for each review.

*Note: If the date falls on a weekend or holiday, the last previous working day applies.

General Information 2021/22

Monday, August 30

Fall classes begin

Wednesday, September 1

Fall Convocation at 3:30 pm

Monday, September 6

Labor Day: No Classes

Saturday-Sunday, October 2-3

All Families Weekend

Oct. 8

RESEARCH LEAVES REPORTS: Chairs and Directors remind faculty who have returned from research leaves that they are required to submit a brief written report on the use of their leaves to the Dean of the Faculty with a copy to the President.  A copy should also be sent to the Chair.

STAFFING PLANS for (2022-23): Chairs and Program Directors submit to the Dean of the Faculty staffing plans for the next year, taking into account faculty on leave. Chairs will have already begun consultation with the Dean for authorization of new and substitute staff. Programs and departments will also have conferred together on sharing staff and courses.

Monday, October 18 – Friday, October 22

October Break

Monday, Oct. 25

COURSE CHANGES (for 2022-23): Departments and programs propose to the Committee on Curricular Policies any changes in course offerings, including major requirements, course descriptions, etc. Chairs and Directors should remember to consult with their majors committees about proposed curriculum changes well in advance of this date.

Mid-November

Registrar opens 2022/23 Catalogue for departments/programs to review and update. Departments coordinate changes with Registrar’s Office.

Friday, November 12

Lectures - Priority deadline for lectures supported by the Dean of the Faculty for the spring semester. 

Wednesday, December 8

First semester classes end.

Monday, December 13 – Friday, December 17

First semester examinations.

Monday, January 10

2022/23 Catalogue for departments/programs to review and update. Departments coordinate changes with Registrar’s Office.

Friday, January 14

Annual activities reports for untenured faculty are submitted to the Dean of the Faculty. Faculty members should also give a copy to their Department Chair. 

Wednesday, January 19

Second semester classes begin.

Late-February/Early March

Departments review 2022-23 Catalogue updates. Departments coordinate changes with the Registrar’s office.

Wednesday, March 2

ANNUAL FACULTY PERFORMANCE APPRAISALS: Departments submit a signed copy of performance appraisals to the Dean of the Faculty Office. A copy of the recommendation must also be sent to the faculty member under review. (See Section VII of the Faculty Handbook.)

The Chair must meet with tenure-track faculty members at the time of their first recommendation to make sure they are familiar with, and understand, the procedures of review and the criteria employed in both salary and contract reviews, as stated in the Governance and the Faculty Handbook.

RESEARCH LEAVES REPORTS:  Chairs and Directors remind faculty who have returned from research leaves that they are required to submit a written report of the use of their leaves to the Dean of the Faculty with a copy to the President. A copy should also be sent to the Chair.

Monday, March 7 – Friday, March 18

Spring break

The online 2022/23 catalogue goes live.

LEAVES OF ABSENCE: The Dean of the Faculty notifies all members of the faculty eligible for a leave of absence in 2022-23. Chairs receive a list of all eligible members of their departments and Chairs provide leave information on their staffing plan for the next year.

NEW BUDGETS for (2022-23): Departments submit to the Dean of the Faculty proposals for next year’s operating, capital, and personnel budgets.

Tuesday, May 3

Second semester classes end.

Wednesday, May 11- Tuesday, May 17

Second semester examinations.

Sunday, May 22

158th  Commencement

June 15

ANNUAL REPORTS: Department Chairs and Program Directors, after consultation with the other members of the department or program, submit their annual reports to the Office of the Dean of the Faculty (deansoffice@vassar.edu) with a copy to the Office of the President (presidentsoffice@vassar.edu).