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How do I submit my Daily Health Screening Questionnaire?

In order to be in compliance with New York State reopening guidelines, we are continuing to administer a Daily Health Screening questionnaire to unvaccinated employees. Employees who have not filled out the vaccination survey to indicate their vaccination status will automatically be registered to receive the Daily Health Screening Questionnaire. Please complete the vaccination survey to indicate your vaccination status.

Employees with Telework Arrangements: On the days you will not be on campus (working remotely), the questionnaire enables you to quickly record that fact. On days when you will be on campus, you must answer all of the health-related questions.

What if the Questionnaire directs me to stay home?

Contact Health Services immediately, (845) 437-5800. Inform your supervisor that you will not be reporting to work on campus and you’re in contact with Health Services. Health Services will provide you with further quarantine or isolation instructions.

Refer to “If I am required to quarantine or isolate, how will I be paid?”

Where can I get more information about Vassar’s reopening guidelines?

The VassarTogether website.

How can I learn more about the COVID-19 Vaccine?

For information and questions about the COVID-19 vaccination, visit the CDC website.

Am I required to be vaccinated?

Yes. All employees are required to be vaccinated against COVID-19, unless you file a medical or religious exemption with Human Resources. Faculty must provide documentation of at least a first dose of an approved COVID-19 vaccine by August 20, 2021. All other employees must document at least their first dose by August 27, 2021. Vassar Vaccination Policy

How do I provide my vaccination status to Human Resources?

To provide Human Resources with your updated vaccination status and proof of vaccination, fill out our vaccine survey.

If you submitted the vaccination survey before August 9, 2021, and you would like HR to use the vaccination proof we already have on file for you, please fill out an authorization form.

How do I file for a vaccination exemption?

To submit a religious or medical exemption, you must complete and submit exemption forms to Jovanny Mejia in Human Resources.

Only HR personnel who routinely handle sensitive employee information, including medical files, will access the information submitted.

Where can I get vaccinated?

COVID-19 vaccines are widely available at pharmacies, local health departments, clinics, Federally Qualified Health Centers and other locations. Contact your local pharmacy or healthcare provider for an appointment. You may also visit New York State’s vaccination website or Vaccines.gov to find appointments near you.

I have a COVID-19 vaccination appointment during work hours. How will I be compensated for this leave?

On March 12, 2021, Governor Cuomo signed a new law that allows employees to take up to 4 hours off from work, with pay, to get vaccinated for COVID-19.

Inform your supervisor of your need to take time off as soon as your appointment is scheduled. In Workday, your supervisor will submit your time-off request using the “COVID-19 Leave” code and selecting “Vaccination” as the time-off reason.

This paid vaccination leave is available starting on March 12, 2021.

I had an adverse reaction to the vaccination and I was unable to work. How will I be paid for this leave?

If you need to be absent from work due to a vaccination adverse reaction, you may be eligible to be paid for the illness. This paid leave is available from March 12, 2021, through October 10, 2021, and is only available within 2 days of your vaccination appointment.

Contact Jovanny Mejia in Human Resources for more information regarding this benefit.

I tested positive for COVID-19 in the last 14-days. What should I do?

  • Contact Health Services immediately, (845) 437-5800.
  • Inform your supervisor that you will not be reporting to work on campus and you’re in contact with Health Services.

Regardless of your vaccination status, you will be required to isolate and must be cleared by Health Services and possibly your physician before returning to work on campus.

Refer to “If I am required to quarantine or isolate, how will I be paid?

A household member tested positive for COVID-19 in the last 14 days. What should I do?

Contact Health Services immediately, (845) 437-5800, to confirm your quarantine requirements. Inform your supervisor that you will not be reporting to work on campus and you’re in contact with Health Services.

New York State no longer requires you to quarantine if you were exposed, are not symptomatic, and one of the following is true: 1) You have had a diagnosis of COVID-19 in the last 90 days, 2) You have completed a COVID vaccine series and more than 2 weeks have passed since the last dose.

If you are required to quarantine for a designated period, you may end your quarantine after 10 days without a testing requirement as long as no symptoms have been reported during the quarantine period. At the end of the 10-day period, if you had no symptoms, you must be cleared by Health Services before returning to work on campus. You must continue monitoring for symptoms through day 14 and if any develop, you should immediately self-isolate, seek testing, and contact Health Services to report this change. If you had symptoms during the quarantine period, you must be cleared by Health Services and possibly your physician before returning to campus.

I was exposed to COVID-19. What should I do?

New York State no longer requires you to quarantine if you were exposed, are not symptomatic, and one of the following is true: 1) You have had a diagnosis of COVID-19 in the last 90 days, 2) You have completed a COVID vaccine series and more than 2 weeks have passed since the last dose.

If you are required to quarantine, contact Health Services immediately for guidance, (845) 437-5800. Inform your supervisor that you will not be reporting to work on campus and you’re in contact with Health Services. You will be required to quarantine for a designated period. You may end your quarantine after 10 days without a testing requirement as long as no symptoms have been reported during the quarantine period. At the end of the 10-day period, if you had no symptoms, you must be cleared by Health Services before returning to work on campus. You must continue monitoring for symptoms through day 14 and if any develop, you should immediately self-isolate, seek testing, and contact Health Services to report this change. If you had symptoms during the quarantine period, you must be cleared by Health Services and possibly your physician before returning to campus.

What is considered a close contact of COVID-19?

Close contact is defined as being within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset, or 2 days prior to test collection date if asymptomatic, until the time the infected person is isolated.

I have experienced the following symptoms in the last 14 days: fever of 100F or higher, chills, cough, difficulty breathing, sore throat, nasal congestion, runny nose, nausea, diarrhea, loss of taste or smell and/or new rash or skin change. What should I do?

If you typically have some of the above symptoms from a known pre-existing condition, and your symptoms are not worse than usual and you have no reason to believe the symptoms are COVID related, you can report to work on campus.

If this is not the case, stay home, contact Health Services at (845) 437-5800, seek testing, and monitor your symptoms. Inform your supervisor that you will not be reporting to work on campus and you’re in contact with Health Services. Do not return to campus until you are symptom-free or have tested negative for COVID, and have been cleared by Health Services and possibly your physician.

If you’re out of work for 3 days or more, submit a medical note to Jovanny Mejia in Human Resources.

Does Health Services perform Contact Tracing?

Yes. Contact tracing is performed regardless of employees’ vaccination status. Employee identification is confidential and will not be shared with others during the contact tracing process.

If I am required to quarantine or isolate, how will I be paid?

If you’re ineligible to work remotely, you will be paid up to 14 days of paid leave (at your regular rate of pay) and have job protection for the duration of the quarantine/isolation period.

If you are eligible to work remotely, then you will work off-campus during the quarantine period. You will be paid for working. If you test positive for COVID-19 and are too ill to work remotely, then you will be paid up to 14 days of paid leave (at your regular rate of pay) and have job protection for the duration of the isolation period.

The precautionary or mandatory order of quarantine/isolation must be issued by:

  • the state of New York,
  • the Department of Health,
  • local board of health,
  • any government entity duly authorized to issue such order due to COVID-19,
  • or a licensed medical provider including a nurse from Vassar College’s Health Services.

To receive the paid leave benefit, all related medical documentation and orders of quarantine or isolation must be provided to Jovanny Mejia in Human Resources.

I was not approved for the Vassar Telework Program. Do I still work remotely during quarantine or isolation?

Yes. If you can temporarily perform most or all of your job responsibilities off-campus, then you will work remotely during the quarantine period. You will be paid for working. If you test positive for COVID-19 and are too ill to work remotely, then you will be paid up to 14 days of paid leave (at your regular rate of pay) and have job protection for the duration of the isolation period.

Please refer to the question: “If I am required to quarantine or isolate, how will I be paid?

I traveled outside of New York. Do I need to quarantine before returning to campus?

You are not required to quarantine after domestic or international travel. Although you won’t be required to quarantine, you must:

  • Continue daily symptom monitoring;
  • Continue strict adherence to all non-pharmaceutical interventions, including hand hygiene, social distancing, and the use of face coverings;
  • Immediately self-isolate if any symptoms develop, seek testing, and contact Health Services for further guidance. If you are symptomatic, you must be cleared by Health Services and possibly your physician before returning to campus. All related medical documentation must be provided to Jovanny Mejia in Human Resources.

You’re encouraged to follow the CDC testing recommendations which are outlined here:

You can also review the NYS travel guidance and testing information.

Where can I get tested for COVID?

Testing for COVID-19 is widely available at pharmacies, walk-in clinics, physician offices, and other locations. Contact your local pharmacy or healthcare provider for an appointment. Find testing sites near you.

What type of test should I get to be cleared to return to campus?

You should get a molecular PCR test when being tested for COVID-19.

What about Rapid Tests?

You’ll need results from a molecular PCR test in order to be cleared to return to campus. Rapid antigen tests are available at many local pharmacies including over-the-counter self-test kits. The rapid tests deliver quick results which can help reduce the spread of the virus.

I’m able to work from home but I’m under a mandatory or precautionary quarantine. Am I eligible for the paid leave benefit?

No, if you are not showing symptoms and are physically able to work remotely, you are not eligible to receive 14 days of paid leave.

What if I independently decide to quarantine, can I receive the paid leave benefit?

No. The NYS law provides benefits in cases where an individual is under an order of quarantine—either mandatory or precautionary. Entities that may issue an “order” include the State of New York, New York State Department of Health, local Board of Health, any government entity authorized to issue such an order or a licensed medical provider including a nurse from Vassar College’s Health Services.

What if my minor dependent child is subject to a quarantine order?

  • Contact Health Services immediately, (845) 437-5800.
  • Inform your supervisor that you will not be reporting to work on campus and you’re in contact with Health Services.

Your minor dependent child must be under a mandatory or precautionary order of quarantine or isolation issued by the state of New York, the Department of Health, local board of health, or any government entity duly authorized to issue such order due to COVID-19.

If you’re ineligible to work remotely, you will be paid up to 14 days of paid leave (at your regular rate of pay). If you are eligible to work remotely, then you will work off-campus during the quarantine period. You will be paid for working.

To receive the benefit, all related orders of quarantine or isolation for your dependent must be provided to Jovanny Mejia in Human Resources.

What if I need to take time off to care for a family member who contracts COVID-19?

  • Contact Health Services immediately, (845) 437-5800.
  • Inform your supervisor that you will not be reporting to work on campus and you’re in contact with Health Services.

Your family member must be under a mandatory order of isolation issued by the state of New York, the Department of Health, local board of health, or any government entity duly authorized to issue such an order due to COVID-19.

If you’re ineligible to work remotely, you will be paid up to 14 days of paid leave (at your regular rate of pay). If you are eligible to work remotely, then you will work off-campus during the quarantine period. You will be paid for working.

To receive the benefit, all related orders of isolation for your family member must be provided to Jovanny Mejia in Human Resources.

A member of my household has been notified of a possible exposure (i.e. child gets an exposure letter from the school, spouse gets an exposure letter from their workplace). Should I report to work on campus?

Yes, you can continue to report to work on campus. If your household member develops symptoms or tests positive for COVID-19, then you should refer to the “A household member tested positive for COVID-19 in the last 14 days. What should I do?” response.

If I must quarantine or isolate, how do I obtain a Mandatory or Precautionary Quarantine Order?

To get an order of precautionary or mandatory order of quarantine or isolation, you should contact your Local Health Department (LHD). LHDs must provide requested orders within 30 days.

In the meantime, you may submit documentation to Human Resources from your licensed medical provider or a nurse from Vassar College Health Services. The documentation must include criteria to indicate your type of isolation and quarantine. For example:

  • Mandatory Isolation: You have tested positive for COVID-19; OR testing is currently unavailable to you, but you are symptomatic and have had contact with a known COVID-19 case.
  • Mandatory Quarantine: You have been in close contact with someone who has tested positive for COVID-19 or is currently in mandatory isolation; OR You are symptomatic and have returned within the past 14 days from a country designated with a level 2, 3, or 4 advisory for COVID-19.
  • Precautionary Quarantine: You are asymptomatic and have returned within the past 14 days from a country designated with a level 2, 3 or 4 advisory for COVID-19; OR You have been determined to have had proximate exposure with someone who has tested positive for COVID-19.

What if I don’t submit an order of quarantine to Human Resources?

You will not receive the 14-day paid leave benefit, and you will use your own sick accruals to cover your quarantine leave, followed by your personal or vacation accruals. Human Resources will require medical clearance for your return (in accordance with the “sick leave” section in your collective bargaining agreement or employee handbook).

Can my employer require me to use my existing accruals for a Mandatory or Precautionary COVID-19 Quarantine Order?

No, provided that the necessary documentation is provided to Human Resources. The 14 days of paid leave is separate from any of your accruals.