{"version":"https:\/\/jsonfeed.org\/version\/1.1","title":"Workday at Vassar","home_page_url":"https:\/\/offices.vassar.edu\/workday-info\/news\/","feed_url":"https:\/\/offices.vassar.edu\/workday-info\/wp-json\/feed\/v1\/posts","description":"Vassar College","user_comment":"To add this feed to your JSON feed reader, please copy the following URL \u2014 https:\/\/offices.vassar.edu\/workday-info\/wp-json\/feed\/v1\/posts \u2014 and add it your reader.","authors":[{"name":"admin","avatar":"https:\/\/secure.gravatar.com\/avatar\/6027a0d308294dc71252942e85c4c34391bc217d71895e1f81e30829feff2bcf?s=512&d=mm&r=g"}],"language":"en-US","items":[{"id":"https:\/\/offices.vassar.edu\/workday-info\/?p=287","url":"https:\/\/offices.vassar.edu\/workday-info\/2020\/09\/28\/stay-informed-about-workday-maintenance-and-outages\/","title":"Stay informed about Workday maintenance and outages","content_html":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<p>Beginning on October 5th, Computing and Information Services will no longer email the entire [All] and [Students] email lists with information about upcoming maintenance and outages. However, the same information that would have historically been shared via those mailing lists will instead be shared through the new status page at&nbsp;<a href=\"https:\/\/servicestatus.vassar.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">servicestatus.vassar.edu<\/a>&nbsp;and automatically sent to people that have subscribed to receive notifications for the affected services via email.<\/p>\n\n\n\n<p>Make sure you select Workday when choosing your notification preferences to stay informed about Workday maintenance and outages. There are guides to help you get started at&nbsp;<a href=\"https:\/\/go.vassar.edu\/statuspagehelp\" target=\"_blank\" rel=\"noreferrer noopener\">go.vassar.edu\/statuspagehelp<\/a>. More information about CIS communicates is available at&nbsp;<a href=\"https:\/\/computing.vassar.edu\/communications\/\">computing.vassar.edu\/communications<\/a>.<\/p>\n\n\n\n<p>If you have any questions or need additional assistance, please contact the CIS Service Desk at <a href=\"tel:+18454377224\">(845) 437-7224<\/a> or\u00a0<a href=\"mailto:servicedesk@vassar.edu\">servicedesk@vassar.edu<\/a>.<\/p>\n\n\n\n<p><strong>Posted on\u00a0<time datetime=\"2020-09-28\">Monday, September 28, 2020<\/time><\/strong><\/p>\n","date_published":"2020-09-28T17:27:00+00:00","date_modified":"2021-06-24T17:27:55+00:00","authors":[{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}],"tags":[],"author":{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}},{"id":"https:\/\/offices.vassar.edu\/workday-info\/?p=291","url":"https:\/\/offices.vassar.edu\/workday-info\/2017\/09\/07\/workday-updates-and-advice\/","title":"Workday updates and advice: budget training, approvals, more &#8220;office hours&#8221;","content_html":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<p>1) Workday 29 update: Twice each year Workday updates overall functions and design details in the cloud-based system shared by all of its customers. Workday 29 is the next update and goes live this weekend. Large portions of this update are creating a more unified system so that the web and mobile versions of Workday look and feel the same. You will notice changes in the coming weeks as Vassar adopts more of the functionality that becomes available with Workday 29, and we will further notify you about these changes as they are implemented.<\/p>\n\n\n\n<p>2) More \u201coffice hours\u201d: These are walk-up opportunities at the CIS Service Desk in the College Center, where people from the Workday team answer your questions and provide some coaching with the system. We\u2019ve added another day of office hours so they\u2019re now held every Monday, Wednesday, and Thursday from 2:00-4:00.<\/p>\n\n\n\n<p>3) Budget report training: Beginning 9\/12 there will be an initial round of one-hour hands-on sessions for small groups to learn about using the new Workday budget reports. These are especially for people who have had no related training.&nbsp;<a href=\"https:\/\/docs.google.com\/a\/vassar.edu\/forms\/d\/e\/1FAIpQLScnqs9KegwnGaJYpSpdlapVm7-Mf-DwbMHHdmwGQnWUCgA7sQ\/viewform\">Click here<\/a>&nbsp;to sign up.<\/p>\n\n\n\n<p>4) Budget info to submit with your Facilities work request:&nbsp;<a href=\"http:\/\/workdayinfo.vassar.edu\/faq\/workday-finance.html#g2q6\">Click here<\/a>&nbsp;for detailed instructions to follow when you submit a work request through the new TMA system used by Facilities Operations.<\/p>\n\n\n\n<p>5) Timesheet instructions for your student employees:&nbsp;<a href=\"http:\/\/workdayinfo.vassar.edu\/education-training\/hcm\/students.html\">Click here<\/a>&nbsp;for instructions that can be read, printed, or downloaded.<\/p>\n\n\n\n<p>6) Training\/practice version of Workday: Through September 30 there is a separate training version of our Workday system that you can use to practice different types of transactions, and you\u2019ll have no impact on our live Workday system.&nbsp;<strong><em>**Just remember not to use this version for actual Workday activity.**<\/em><\/strong>&nbsp;<a href=\"https:\/\/impl.workday.com\/vassar4\">Click here<\/a>&nbsp;and then sign in through OneLogin.<\/p>\n\n\n\n<p>7) Understanding the new Workday budget info: Banner orgs and account codes are gone, for example, replaced by cost centers and spend categories you\u2019ll use in Workday. Still need help to understand the overall changes to your budget info?&nbsp;<a href=\"https:\/\/docs.google.com\/presentation\/d\/15H_DVPR61zWNOkjFuXsBY9LY4xjKqk-kdRDFQJ88xMU\/pub?start=true&amp;loop=true&amp;delayms=10000&amp;slide=id.p\">Click here<\/a>&nbsp;to watch a brief (and hopefully engaging) slide show for all of us non-accountants. FYI: the slides will advance on their own or use the arrow keys on your keyboard to move it along).<\/p>\n\n\n\n<p>8) TOPIC\/\u201cHow long will it take for an approval to go through in Workday?\u201d<\/p>\n\n\n\n<p>Many people have asked this question during our training sessions. The short answer is that it depends on the person(s) who will make the approval, and what other work they\u2019re doing at the time. But the question also raises the larger matter of how quickly we can reasonably expect someone to take action on such an item. The approval process begins with the established communication routine in your office or department. Keep in mind that if you\u2019re submitting a request in Workday, do your best to work ahead so you won\u2019t be in a bind if it takes more than a day or two (or perhaps more) to get an approval. If a matter is very time-sensitive, you can always talk to someone or email them to let them know there\u2019s an urgent item awaiting their attention. NOTE: In training sessions we\u2019ve demonstrated the \u201cprocess\u201d function in Workday which enables you to see exactly who needs to act on a request you\u2019ve submitted.<\/p>\n\n\n\n<p>Attention all approvers! Here are some tips to help you and your colleagues:<\/p>\n\n\n\n<p>-- Respond most quickly to timesheets and time off requests, because they are almost always on the tightest deadlines. Checking Workday once a day might make this easiest.<\/p>\n\n\n\n<p>-- Use the free Workday app for smart phone or tablet so you can more flexibly monitor your action items in Workday, wherever you are and whenever.<\/p>\n\n\n\n<p>-- When you are asked to make a spending approval don\u2019t hesitate to use the \u201csend back\u201d button. It\u2019s important that you\u2019re clear about what you\u2019re approving, so think of this option as a tool to ask a question.<\/p>\n\n\n\n<p><strong>Posted on\u00a0Thursday, September 7, 2017<\/strong><\/p>\n","date_published":"2017-09-07T17:31:00+00:00","date_modified":"2021-06-24T17:38:24+00:00","authors":[{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}],"tags":[],"author":{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}},{"id":"https:\/\/offices.vassar.edu\/workday-info\/?p=293","url":"https:\/\/offices.vassar.edu\/workday-info\/2017\/06\/30\/message-from-workday-steering-committee-on-july-1-launch-of-finance-functions\/","title":"Message from Workday Steering Committee on July 1 Launch of Finance Functions","content_html":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<p>The second phase of our Banner replacement project is reaching an important milestone. On July 1, Workday Finance will \u201cgo-live\u201d and Vassar will conduct all fiscal year 2018 activity and beyond within our Workday system. Workday financial functions available beginning July 1 include procurement, travel expense tracking, grants, endowments, accounting, and P-Card\/C-Card management.<\/p>\n\n\n\n<p>While July 1 marks the launch of our Workday Finance functionality, there are further steps to come. Some historical data, budget data, and reporting capacities within Workday will be rolled out over the summer and into the fall semester.&nbsp; Also, because of the complexity of the Workday implementation and the need to integrate Workday with other systems on campus, there is the chance of finding errors or missed items after the system is launched, despite extensive and detailed testing that has already taken place. Changes to the system that are found to be necessary as a result of errors or omissions will be made as quickly as possible.&nbsp; If you need to report a Workday issue or have questions, email the CIS Service Desk at&nbsp;<a href=\"mailto:workday@vassar.edu\">workday@vassar.edu<\/a>, submit a request, or call <a href=\"tel:+18454377224\">(845) 437-7224<\/a> (x7224) during normal business hours.<\/p>\n\n\n\n<p>Many of you have already attended training on Workday Finance. If not, we urge year-round employees and those administering summer programs to attend training as soon as possible. You can sign up online at <a href=\"http:\/\/workdayinfo.vassar.edu\/schedule\/\">http:\/\/workdayinfo.vassar.edu\/schedule\/<\/a>.\u00a0 A second round of training sessions will begin in August and continue into the academic year for employees away during the summer break. Training materials are also available from the Workday Info website.<\/p>\n\n\n\n<p>Implementing Workday is a highly complex task which required over a year of intense work by a team of extremely committed Vassar colleagues.&nbsp; We greatly appreciate all the time and effort they have put into this project and thank you for your continued patience as Vassar makes this transition from Banner to Workday.<\/p>\n\n\n\n<p>Marianne H. Begemann\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<br>Dean of Strategic Planning &amp; Academic Resources\u00a0<\/p>\n\n\n\n<p>Michael G. Cato<br>Vice President for Computing and Information Services<\/p>\n\n\n\n<p>Stephen R. Dahnert<br>Acting Vice President for Finance &amp; Administration<\/p>\n\n\n\n<p>Elizabeth Hayes<br>Deputy Chief Information Officer<\/p>\n\n\n\n<p>Stephen Rock<br>Acting Dean of the Faculty<\/p>\n\n\n\n<p>Bryan Swarthout<br>Assistant Vice President of Finance<\/p>\n\n\n\n<p><strong>Posted on\u00a0Friday, June 30, 2017<\/strong><\/p>\n","date_published":"2017-06-30T17:36:00+00:00","date_modified":"2021-06-24T17:37:47+00:00","authors":[{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}],"tags":[],"author":{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}},{"id":"https:\/\/offices.vassar.edu\/workday-info\/?p=300","url":"https:\/\/offices.vassar.edu\/workday-info\/2017\/06\/19\/workday-finance-launch-requires-evening-restriction-on-system-use\/","title":"Workday Finance Launch Requires Evening Restriction on System Use","content_html":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<p>As Vassar prepares to launch its Workday Finance functions on July 1, regular updates will be made to our current working Workday system through June 30. As a result the system will be unavailable to users every evening from 7PM - midnight.&nbsp;If you are logged into Workday as 7:00pm approaches, the system will remind you to complete your activity. Please plan accordingly. Further relevant information will be posted online as needed at&nbsp;<a href=\"http:\/\/workdayinfo.vassar.edu\/\">workdayinfo.vassar.edu<\/a>.<\/p>\n\n\n\n<p>If you have questions or need to report a Workday issue email the CIS Service Desk at\u00a0servicedesk@vassar.edu,<a href=\"https:\/\/servicedesk.vassar.edu\/catalog_items\/422180-workday\/service_requests\/new\">submit a request<\/a>, or during normal business hours call 437-7224 (x7224).<\/p>\n\n\n\n<p><strong>Posted on\u00a0Monday, June 19, 2017<\/strong><\/p>\n","date_published":"2017-06-19T17:40:00+00:00","date_modified":"2021-06-24T17:51:05+00:00","authors":[{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}],"tags":[],"author":{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}},{"id":"https:\/\/offices.vassar.edu\/workday-info\/?p=303","url":"https:\/\/offices.vassar.edu\/workday-info\/2017\/05\/18\/guidelines-for-reporting-travel-expenses-with-workday\/","title":"Guidelines for Reporting Travel Expenses with Workday","content_html":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<p>After a business trip or entertainment event you must submit all itemized receipts connected to Vassar travel credit card (\u201cC-card) charges and to your out-of-pocket expenses using the \"Expense Report\" form in&nbsp;<a href=\"https:\/\/www.myworkday.com\/vassar\/d\/home.htmld\">Workday<\/a>. When you begin completing the form, link the expense report to your approved spend authorization (cost estimate) for the trip by choosing the \"Create New Expense Report from Spend Authorization\" option.<br><br>Some helpful tips when submitting expenses:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Lodging expenses&nbsp;will need to be itemized.<\/li><li>For&nbsp;Business Guest Entertainment and Meal Expenses, you must list the business purpose of the meal, guests and employee attendees, and the topic of business discussed. This can be documented in the \u201cMemo\u201d line or on a document that\u2019s attached to the Expense Report.<\/li><li>\"Business Purpose\" is a required field.<\/li><\/ul>\n\n\n\n<p>For further information please reference the Vassar College&nbsp;<a href=\"http:\/\/purchasing.vassar.edu\/policies\/travelpolicy.html\">Travel and Entertainment Policy<\/a>&nbsp;and the&nbsp;<a href=\"http:\/\/purchasing.vassar.edu\/policies\/credit-card.html\">Corporate Card Policy and Procedures<\/a>.<\/p>\n\n\n\n<p><strong>POSTED\u00a0<time datetime=\"2017-05-18\">5\/18\/2017<\/time><\/strong><\/p>\n","date_published":"2017-05-18T17:53:00+00:00","date_modified":"2021-06-24T17:53:22+00:00","authors":[{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}],"tags":[],"author":{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}},{"id":"https:\/\/offices.vassar.edu\/workday-info\/?p=306","url":"https:\/\/offices.vassar.edu\/workday-info\/2017\/03\/20\/vassar-launches-workday-information-management-system-for-human-resources\/","title":"Vassar Launches Workday Information Management System for Human Resources","content_html":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<p>As of March 20, 2017 Vassar has begun using Workday as its information management system for human resources (HR), payroll, and benefits. Workday replaces the current Banner system for these purposes, as well as replacing the use by some employees of paper forms to complete timesheets and request time off.<\/p>\n\n\n\n<p>Vassar employees will start using Workday on a rolling basis, based upon their different pay periods and job roles:&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Staff<\/h3>\n\n\n\n<p><strong>As of March 20<\/strong>&nbsp;use Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Time entry<\/li><li>Requesting time off<\/li><li>Personal and benefits information<\/li><li>Approving timesheets from student workers<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Students<\/h3>\n\n\n\n<p><strong>As of March 20<\/strong>&nbsp;use Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Time entry<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Administrators<\/h3>\n\n\n\n<p><strong>As of March 20<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Approving timesheets from Staff employees and student workers, as well as Staff requests for time off<\/li><\/ul>\n\n\n\n<p><strong>As of March 27<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Approving timesheets from Service employees, as well as their requests for time off<\/li><\/ul>\n\n\n\n<p><strong>As of April 1<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Requesting time off<\/li><li>Personal and benefits information&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Faculty<\/h3>\n\n\n\n<p><strong>As of March 20<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Approving timesheets from Staff employees and student workers,&nbsp;as well as Staff requests for time off<\/li><\/ul>\n\n\n\n<p><strong>As of April 1<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Personal and benefits information&nbsp;<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Service and Auxiliary<\/h3>\n\n\n\n<p><strong>As of March 27<\/strong>&nbsp;use Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Time entry<\/li><li>Requesting time off<\/li><li>Personal and benefits information<\/li><\/ul>\n\n\n\n<p>Vassar employees can log into Workday at&nbsp;<a href=\"https:\/\/workday.vassar.edu\/\">https:\/\/workday.vassar.edu<\/a>&nbsp;with their standard college computing username and password.&nbsp;<strong><em>Employees who don't have this information must go right away to the CIS Service Desk in the College Center to get set up (9:00am-4:30pm during the break, 9:00am-7:30pm in general).<\/em><\/strong><\/p>\n\n\n\n<p>Training sessions will continue to be held during business hours so employees can use paid time to attend. Schedules are posted in the&nbsp;<a href=\"http:\/\/workdayinfo.vassar.edu\/schedule\/\">Training Schedule<\/a>&nbsp;section of the&nbsp;<a href=\"http:\/\/workdayinfo.vassar.edu\/\">WorkdayInfo website<\/a>, where employees can also sign up for sessions.&nbsp;The&nbsp;<a href=\"http:\/\/workdayinfo.vassar.edu\/education-training\/\">Training Materials<\/a>&nbsp;section of the site includes resources for learning about Workday, including guide sheets to read and print out. A Vassar training video can be viewed from the site, and its&nbsp;\u201cFrequently Asked Questions\u201d section has answers on topics that Vassar employees have raised during training sessions.<\/p>\n\n\n\n<p>Questions about Workday can be emailed to&nbsp;<a href=\"file:\/\/localhost\/matilto\/workday@vassar.edu\">workday@vassar.edu<\/a>, and&nbsp;brought to the Service Desk in person or by calling 437-7224.<\/p>\n\n\n\n<p><strong>POSTED\u00a0<time datetime=\"2017-03-20\">3\/20\/2017<\/time><\/strong><\/p>\n","date_published":"2017-03-20T17:55:00+00:00","date_modified":"2021-06-24T17:55:56+00:00","authors":[{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}],"tags":[],"author":{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}},{"id":"https:\/\/offices.vassar.edu\/workday-info\/?p=309","url":"https:\/\/offices.vassar.edu\/workday-info\/2017\/03\/19\/workday-and-banner-online-tips-as-of-march-20-2017\/","title":"Workday and Banner Online Tips as of March 20, 2017","content_html":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<p>Some of these tips will help employees start using Vassar's new Workday system for human resources, benefits, and payroll, beginning March 20, 2017. Other tips explain the remaining ways employees can use Banner Online through June 30, 2017:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">WORKDAY<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Log into Workday (<a href=\"https:\/\/workday.vassar.edu\/\">https:\/\/workday.vassar.edu<\/a>) from any computer or mobile device connected to the Internet, using such major browsers as Chrome, Firefox, Safari and Explorer.<\/li><li>Log in with your standard Vassar username and password. If you don\u2019t know them, the CIS Service Desk in the College Center will help you get set up (open weekdays 9:00am-4:30pm during the break and 9:00am-7:30pm in general).<\/li><li>For employees who don\u2019t use computers in their jobs, many computers are set up specifically for Workday in locations such as ACDC, The Retreat, and the offices for Facilities and Safety &amp; Security.<\/li><li>You can use the Workday app from your smartphone or tablet, for all of the system\u2019s functions. See instructions for installing and using the app in the \u201ctraining materials\u201d section of our WorkdayInfo site (<a href=\"http:\/\/workdayinfo.vassar.edu\/\">http:\/\/workdayinfo.vassar.edu\/<\/a>).<\/li><li>Verify your information in Workday:<ul><li>Emergency contact (in \u201cPersonal Info\u201d)&nbsp;(required)<\/li><li>Life insurance beneficiary (in \u201cBenefits\u201d)&nbsp;(required)<\/li><li>Payment elections (check or direct deposit) (in \u201cPay\u201d)<\/li><li>Bank account info (if you do direct deposit) (in \u201cPay\u201d)<\/li><li>Withholding tax allowances (W-4 form information) (in \u201cPay\u201d)<\/li><\/ul><\/li><li>Supervisors: If you will be away without Internet access when you have to approve a timesheet, plan ahead to use the \u201cdelegate\u201d function to temporarily assign the approval to someone else &nbsp;(see the FAQ at&nbsp;<a href=\"https:\/\/workdayinfo.vassar.edu\/\">https:\/\/workdayinfo.vassar.edu<\/a>).<\/li><li>Questions? Email&nbsp;<a href=\"mailto:workday@vassar.edu\">workday@vassar.edu<\/a>, or ask the CIS Service Desk in person (in the College Center) or by phone <a href=\"tel:+18454377224\">(845) 437-7224<\/a>).<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">BANNER ONLINE<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Print your W-2 form for 2016 tax return (available through April 15, 2017)<\/li><li>Print out any payslips you may need from pay periods before you started using Workday (available through June 30, 2017). After June 30, pre-Workday payslips must be requested from the payroll office (<a href=\"mailto:payroll@vassar.edu\">payroll@vassar.edu<\/a>, <a href=\"tel:+18454375880\">(845) 437-5880<\/a>).<\/li><\/ul>\n\n\n\n<p><strong>POSTED\u00a0<time datetime=\"2017-03-19\">3\/19\/2017<\/time><\/strong><\/p>\n","date_published":"2017-03-19T17:57:00+00:00","date_modified":"2021-06-24T17:57:40+00:00","authors":[{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}],"tags":[],"author":{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}},{"id":"https:\/\/offices.vassar.edu\/workday-info\/?p=311","url":"https:\/\/offices.vassar.edu\/workday-info\/2017\/02\/13\/training-sessions-and-materials-now-available-for-workday-system-to-launch-on-march-20\/","title":"Training sessions and materials now available for Workday system to launch on March 20","content_html":"<!-- Inserted by Dropdownizer plugin. Forces video embeds contained in dropdowns to have a size --><style>.dropdownizer__dropdown iframe { width: 100% !important; height: 100% !important; }<\/style>\n<h3 class=\"wp-block-heading\">Vassar to launch Workday system for all employee human resources uses on March 20, training sessions and materials now available<\/h3>\n\n\n\n<p>Vassar will begin using Workday as its information management system for payroll, benefits, and other human resources (HR) purposes on March 20, 2017. Workday will replace the current Banner system for HR, as well as the use by some employees of paper forms to complete timesheets and request time off.<\/p>\n\n\n\n<p>Vassar employees will use Workday for different tasks depending upon their different jobs. Employee training on Workday will therefore be in a small group of people who share a similar job role or who are members of the same union.<\/p>\n\n\n\n<p>Training sessions will be held during business hours so employees will be able to use paid time to attend. Schedules will be posted in departments and offices, and in the\u00a0<a href=\"http:\/\/workdayinfo.vassar.edu\/schedule\/\">Training Schedule<\/a>\u00a0section of the\u00a0<a href=\"http:\/\/workdayinfo.vassar.edu\/\">Workday at Vassar website<\/a>. Employees should use the website to sign up for training, or talk to their supervisor about which session to attend.<\/p>\n\n\n\n<p>At the Vassar\u2019s Workday project site you can find guide sheets to read and print out in the&nbsp;<a href=\"http:\/\/workdayinfo.vassar.edu\/education-training\/\">Training Materials<\/a>&nbsp;section. Handouts will also be provided at training sessions. Questions about Workday can be emailed to&nbsp;<a href=\"matilto:workday@vassar.edu\">workday@vassar.edu<\/a><\/p>\n\n\n\n<p>Based upon Vassar employee groups, here\u2019s an outline of important upcoming dates connected to the college\u2019s launch of Workday:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Staff<\/h3>\n\n\n\n<p><strong>As of March 20<\/strong>&nbsp;use Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Time entry<\/li><li>Requesting vacation and personal time<\/li><li>Benefits information and changes<\/li><li>Approving timesheets from student workers<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Service including Safety &amp; Security Officers<\/h3>\n\n\n\n<p><strong>As of March 27<\/strong>&nbsp;use Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Time entry<\/li><li>Requesting vacation and personal time<\/li><li>Benefits information and changes<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Administrators<\/h3>\n\n\n\n<p><strong>As of March 20<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Approving timesheets from Staff employees and student workers, as well as approving Staff requests for vacation and personal time<\/li><\/ul>\n\n\n\n<p><strong>As of March 27<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Approving timesheets from Service employees, as well as their requests for vacation and personal time<\/li><\/ul>\n\n\n\n<p><strong>As of April 1<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Requesting vacation and personal time off<\/li><li>Benefits information and changes<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Faculty<\/h3>\n\n\n\n<p><strong>As of March 20<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Approving timesheets from Staff employees and student workers<\/li><\/ul>\n\n\n\n<p><strong>As of April 1<\/strong>&nbsp;begin using Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Benefits information and changes<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Students<\/h3>\n\n\n\n<p><strong>As of March 20<\/strong>&nbsp;use Workday for:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Time entry<\/li><\/ul>\n\n\n\n<p><strong>POSTED&nbsp;<time datetime=\"2017-02-13\">2\/13\/2017<\/time><\/strong><\/p>\n","date_published":"2017-02-13T17:59:00+00:00","date_modified":"2022-03-01T18:41:51+00:00","authors":[{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}],"tags":[],"author":{"name":"eprunier","avatar":"https:\/\/secure.gravatar.com\/avatar\/be635ec26808920b3b2972aa31df8f4d90446f0ff287f57764f40d7fe5d9db1f?s=512&d=mm&r=g"}}],"author":{"name":"admin","avatar":"https:\/\/secure.gravatar.com\/avatar\/6027a0d308294dc71252942e85c4c34391bc217d71895e1f81e30829feff2bcf?s=512&d=mm&r=g"}}