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Grants Office

Vassar College

Policies and Guidelines

Preparing Your Proposal

The Grants Office provides updated information (including imminent deadlines) on selected grant sources to all faculty and emeriti by means of the "Grants Office Newsletter" during the academic year. 

With sufficient lead time, the Grants Office staff will be pleased to review your proposal, check for compliance with Vassar policies, help in the interpretation of grant guidelines or instructions, and assist in the preparation of the budget. The Grants Office can provide or help you obtain information on Vassar’s computing services, library resources, scientific equipment, and campus facilities. An Institutional Fact Book containing basic information about the College is updated each year and is available from the Grants Office.

The following information is often required for grant applications:

  • Federal Employer Identification Number (EIN)
  • DUNS number
  • CAGE code

The following financial documents are available from the Grants Office:     

  • A letter that the U.S. Internal Revenue Service, stating that the IRS has determined that Vassar College is a not-for-profit organization pursuant to section 501 (c) (3) of the Internal Revenue Code
  • Audited financial statements
  • Current Vassar College operating budget
  • Negotiated Indirect Costs Rate Agreement, concerning Facilities & Administrative cost claims on grants and contracts.

Legislative Districts:

  • U.S. Congressional District NY-018, represented by Patrick Ryan
  •  New York State Senate District 39, represented by Rob Rolison
  • New York State Assembly District 106, represented by Didi Barrett

Post-Award Grant Administration

Download the Post-Award Grant Administration Manual

After a grant has been received the principal investigator should meet with Grants Office personnel to discuss any sponsor-required budget modifications, the establishment of a grant account, and procedures for salary disbursement to project staff members supported by the grant.

After a grant account is in force, the principal investigator(s) should consult with the Director of Grants Accounting for any specific questions regarding the financial status of the grant account.

Reporting requirements should be closely followed. For research projects, faculty members are responsible for the preparation and timely submission of reports to funding agencies. In the case of institutional grants, Grants Office personnel will assist with monitor reporting requirements, gather information on the implementation of the project, and coordinate the writing and submission of reports.

During the life of the grant faculty members should contact the Grants Office if they anticipate changes in the scope, duration, or budget of a project. In some cases, it may be necessary to receive permission from the sponsoring agency. Budgetary revisions and changes in project scope are subject to review and approval by the Senior Officers.