Grant Guidelines & Policies
Policies and Guidelines
- Allowability of Costs
- Definitions for Sign-off Transmittal Form
- Dual Use Research of Concern
- Export Controls – International Travel & Research
- FCOI Disclosure Form for Investigators
- Financial Conflict of Interest (FCOI) Policy
- Governmental Reference Information
- NSF Safe and Inclusive Work Environment Plan
- Policy on Application of Facilities and Administrative Cost Rate on Federal Grants
- Policy on Hiring Spouses/Partners or Relatives Using Federal Research Grants
- Policy on Participant Support Costs
- Policy on UG Compensation Compliance on Federal Grant Awards
- Purchasing with Federal Grant Funds
- Records Retention Policy
- Responsible Conduct of Research (Statement and Instructions)
- Sign-off Transmittal Form
- Definitions for Sign-off Transmittal Form
- Sources of Internal Funding for Faculty Scholarship
- Standards in the Conduct of Research
- Vassar College Indirect (F&A) Rate Agreement
- Vassar Whistleblower Policy
Preparing Your Proposal
The Grants Office provides updated information (including imminent deadlines) on selected grant sources to all faculty and emeriti by means of the "Grants Office Newsletter" during the academic year.
With sufficient lead time, the Grants Office staff will be pleased to review your proposal, check for compliance with Vassar policies, help in the interpretation of grant guidelines or instructions, and assist in the preparation of the budget. The Grants Office can provide or help you obtain information on Vassar’s computing services, library resources, scientific equipment, and campus facilities. An Institutional Fact Book containing basic information about the College is updated each year and is available from the Grants Office.
The following information is often required for grant applications:
- Federal Employer Identification Number (EIN)
- DUNS number
- CAGE code
The following financial documents are available from the Grants Office:
- A letter that the U.S. Internal Revenue Service, stating that the IRS has determined that Vassar College is a not-for-profit organization pursuant to section 501 (c) (3) of the Internal Revenue Code
- Audited financial statements
- Current Vassar College operating budget
- Negotiated Indirect Costs Rate Agreement, concerning Facilities & Administrative cost claims on grants and contracts.
Legislative Districts:
- U.S. Congressional District NY-018, represented by Sean Patrick Maloney
- New York State Senate District 41, represented by Sue Serino
- New York State Assembly District 106, represented by Didi Barrett
Post-Award Grant Administration
Download the Post-Award Grant Administration Manual
After a grant has been received the principal investigator should meet with Grants Office personnel to discuss any sponsor-required budget modifications, the establishment of a grant account, and procedures for salary disbursement to project staff members supported by the grant.
After a grant account is in force, the principal investigator(s) should consult with the Director of Grants Accounting for any specific questions regarding the financial status of the grant account.
Reporting requirements should be closely followed. For research projects, faculty members are responsible for the preparation and timely submission of reports to funding agencies. In the case of institutional grants, Grants Office personnel will assist with monitor reporting requirements, gather information on the implementation of the project, and coordinate the writing and submission of reports.
During the life of the grant faculty members should contact the Grants Office if they anticipate changes in the scope, duration, or budget of a project. In some cases, it may be necessary to receive permission from the sponsoring agency. Budgetary revisions and changes in project scope are subject to review and approval by the Senior Officers.