Forms and Documents
General Accounting
See also, General Accounting FAQ
- Journal Entry Instructions
- VCash Request Form
- VPrint Request Form
- VCash Request Form Over 12 Lines
- Workday Worktags
- Create Request Aide
- Transaction Change Request Job Aide
- Workday Worktag Access Request Job Aide
- New Workday Worktag Request Job Aide
- Workday Worktag Change Request Job Aide
- Computer Loan Request Job Aide
- Computer Loan Terms and Conditions
- Create Tax Exempt Request
Accounts Payable
- Direct Deposit Authorization Form
- to enable Digital Signature, open with Adobe
- Workday Travel Expense Workflow
- Workday Travel Expense Instruction
- Workday Travel Expense Report Instructions (for Workday Mobile App)
- Missing Receipt Affidavit
- Attached on Expense Reports or P-Card Verification lines in Workday when a receipt is missing
- W-9
- to enable Digital Signature, open with Adobe
- Substitute W-9 Form
- Create Supplier Invoice Request (Use for Direct Payment and Wire Transfer)
- Requestion Reimbursement for Out-of-Pocket Non-Travel Purchase Expense
⚠️ Important note
As of February 1, 2026, all new suppliers will be onboarded through the Workday Strategic Sourcing Onboarding platform. Suppliers must be invited by a Vassar representative using the New Supplier Request Intake form available in Workday. A job aid outlining the new process is available in Workday Help articles or by clicking the New Supplier Request job aid.
- Supplier Registration Site Instructions
- Departments - How to Request a New Supplier
- Suppliers - Instructions for Logging into WSS for the First Time
- Suppliers - Onboarding Instructions
- Suppliers - Portal Access (view invoices, PO’s, payments & communication)
- JP Morgan Digital Pay
- AP Wire Authorization Form
- to enable Digital Signature, open with Adobe
- Directions for Digital Signature
- Vassar College Procurement Terms and Conditions
See also, Accounts Payable FAQ
Payroll
See also, Payroll FAQ
- 2026 Payroll Calender - All Pay Groups
- 2026 Payroll Calender - Campus Safety
- 2026 Payroll Calendar - FLSA
- 2026 Payroll Calendar - Service Pay
- 2026 Payroll Calendar - Staff
- 2026 Payroll Calendar - Student
- 2026/2027 Payroll Calendar - Faculty Admin Pay Schedule
- Form W-4 (2026) Federal Employee's Withholding Allowance Certificate
- Form IT-2104 (2026) NYS Employee's Withholding Allowance Certificate
- Salary Advance Request Form Instructions
- Payroll Accounting Adjustment Request Form
- Lost Check Affidavit/Reissue Request Form
- W2 Copy Request Form